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Shared timeline, one source of truth
Instruments as rows, hours as columns. Everyone in the lab sees the same surface. The whiteboard, replaced — not augmented, not mirrored.
Fig. 01.01
§ 01 / heroFig. 00 — Currently in pilot
The whiteboard, replaced.The shared calendar, retired.
BenchTime is a precision scheduler for shared lab instruments — one honest timeline for the confocal, the flow cytometer, and everything in between.
Join the waitlist§ early access — next cohort soon
Fig. 01 — Timeline rendering (diagrammatic, not live data)Rev. A
Shared instruments get fought over by whiteboard, group chat, and a shared calendar nobody trusts. The real schedule lives in whichever grad student happens to be in the room.
Double bookings, ghost bookings, and "I only need it for a minute" drift. Access rules that exist in a PI’s head. Audit trails that vanish when people graduate. The tools everyone uses weren’t built for shared equipment — they were built for meetings.
What the product actually does.
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Per-instrument access & manager overrides
Restrict sensitive instruments to trained users. Designate instrument managers who can edit bookings on equipment they oversee. The rules sit in the software, not in memory.
Fig. 02.02
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Bilingual by default — EN / 中文
Every string translated, every notification localized. Users pick their language; the app remembers. No second app for a second language.
Fig. 03.03
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Bookings that outlast people
When a grad student graduates, their history stays legible. Names are snapshotted at booking time so the audit trail survives staff turnover.
Fig. 04.04
Three steps. Nothing fancy.
Step 01
Fig. 2.01
Set up the lab
Add rooms, instruments, and users. Per-instrument access rules and manager overrides are configured once.
Step 02
Fig. 2.02
Book the timeline
Drag a slot on the instrument row, pick duration, done. Conflicts are blocked server-side. Reminders go out automatically.
Step 03
Fig. 2.03
Audit & adjust
End sessions early, review booking history, and see how instruments are actually being used — not how people remember using them.
We’re opening the next cohort in quiet rounds.
BenchTime is currently in pilot with several labs. Pilot participation is free. If you want to join, leave your email below — we’re opening a small number of additional spots in the coming months, and we’ll reach out when the next cohort opens. No newsletters, no drip sequence.
- §One email when we’re ready for you.
- §Unsubscribe at any time, from the first email.
- §No marketing analytics or tracking on this page.
Form · 05.A — register interest
Questions a skeptical lab manager would ask.
Q.01Is BenchTime available today?
BenchTime is currently in pilot with several labs. We're opening a small number of additional spots in the coming months. If you want to join the pilot, the waitlist is the way in — we'll reach out when the next cohort opens.
Q.02How much will it cost?
The pilot is free for participating labs. Pricing for general availability hasn't been set — waitlist members will be the first to hear when we share it, along with any introductory terms for early collaborators.
Q.03Who is BenchTime built for?
Shared-equipment labs, core facilities, and teaching labs with multi-user instruments. If your scheduling problem today involves a whiteboard, a shared calendar, or a group chat — that is our audience.
Q.04Does it replace our existing calendar?
For instrument bookings, yes. BenchTime is not a general calendar app — it is an instrument-first scheduler with per-instrument rules, access control, and audit history.
Q.05Can we try it before joining the pilot?
Not today. While the product is in early access, the only path in is the waitlist. We would rather say so honestly than hand out links that do not yet lead anywhere real.